Access Control System Upgrade and Support Services

The California Department of Veterans Affairs (CalVet) is seeking a contractor to provide access control system upgrade and support services for the Veterans Home of California - Lancaster. The procurement involves a comprehensive system overhaul that requires the selected vendor to supply all necessary products, equipment, tools, and labor to upgrade and maintain the access control infrastructure. A mandatory bidder's conference is scheduled for December 9, 2025, at 10:00 AM PST, with attendance required for bid consideration. Written questions must be submitted by December 12, 2025, at 4:00 PM PST, with responses distributed by December 17, 2025. Quote submissions are due December 23, 2025, at 4:00 PM PST and must be electronically submitted to ITProcurementServices@calvet.ca.gov. The evaluation will use a "Value Effective" approach, allocating a maximum of 100 points across administrative requirements (pass/fail), client references (50 points), and cost (50 points), with the lowest-cost responsive bidder receiving the maximum cost score.

The solicitation includes a mandatory 3% Disabled Veteran Business Enterprise (DVBE) participation requirement, with potential incentives of up to 5% of total cost based on confirmed DVBE participation levels. Small businesses can receive additional preferences, with a 5% preference available for non-small businesses subcontracting a minimum of 25% to certified small businesses. Bidders must comply with various state certifications, including workers' compensation insurance, commercial general liability insurance, and California Civil Rights Laws certification. The contract is anticipated to be awarded by December 30, 2025, with an agreement start date of January 26, 2026, and a three-year term. While a specific contract value is not explicitly stated, the comprehensive nature of the access control system upgrade suggests a significant investment in modernizing the Veterans Home's security infrastructure. The State reserves the right to reject all quotes if they are deemed excessive in cost, providing flexibility in the procurement process.