Access Control System Services & Maintenance DR260068

The California Department of Education (CDE) is soliciting bids through an Invitation for Bid (IFB) to provide comprehensive annual testing, inspection, repair, maintenance, and programming services for the Vanderbilt Access Control System (VACS) and related components at the California School for the Deaf, Riverside (CSDR) located at 3044 Horace Street, Riverside, California. The successful bidder will be responsible for delivering preventive and corrective maintenance services to ensure optimal functionality of the access control infrastructure throughout the contract period. Qualified bidders must demonstrate expertise in VACS system maintenance and programming, along with the ability to perform technical inspections and repairs on specialized access control equipment. The solicitation process includes a mandatory site inspection scheduled for April 15, 2026, at 8:00 a.m., with written questions due by April 16, 2026, at 5:00 p.m. Bids must be submitted by April 23, 2026, at 2:00 p.m., with bid opening occurring at 2:30 p.m. the same day. The estimated award date is May 8, 2026, with the contract agreement commencing on June 1, 2026, and expiring on May 31, 2027. The total bid proposal must not exceed $461,000.00.

This procurement is subject to California prevailing wage requirements, and the prime bidder must hold appropriate licensure and maintain Department of Industrial Relations registration as required for access control system work. A 25 percent Small Business participation goal applies to this contract, and a mandatory three percent Disabled Veteran Business Enterprise (DVBE) participation is required with incentive provisions for additional DVBE utilization beyond the minimum threshold. Contractors must maintain commercial general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, automobile liability of $1,000,000 combined single limit, and statutory workers' compensation coverage. If the bid amount exceeds $25,000, a Payment Bond equal to 100 percent of the contract value is required prior to work commencement. The work is financed with state funds and subject to all applicable federal, state, and local laws, including prevailing wage regulations, Labor Code requirements, and environmental compliance standards. The estimated contract award value is $461,000.00 for the one-year maintenance and support agreement.