Acceptance of Residential E-Waste for Recycling

Dane County, Wisconsin is seeking proposals for a three-year contract to provide residential electronic waste (e-waste) recycling services through its Clean Sweep Program. The Request for Proposal (RFP #2025-RFP-030-PR) was released on June 11, 2025, with proposals due by July 23, 2025, at 2:00 pm, covering the period from January 1, 2026, to December 31, 2028, with potential renewal options through December 31, 2030. The scope requires a comprehensive e-waste recycling service that includes transportation, packaging, sorting, and recycling of various electronic devices such as desktop computers, laptops, televisions, monitors, projection TVs, microwaves, and refrigerant-containing items. Vendors must possess specific certifications including R2 and e-Stewards, and demonstrate environmental compliance and data destruction capabilities. The evaluation criteria will assess organizational capabilities, staff qualifications, recycling capabilities, certifications, downstream vendor practices, and pricing, with a total of 105 possible points, and local vendors in Dane County or adjacent counties may receive additional preference points.

The RFP does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The current incumbent appears to be Dynamic Lifecycle Innovations, with whom Dane County has an existing Master Agreement from September 2022. The pricing structure involves unit pricing per pound for different electronic waste categories, with estimated annual quantities ranging from 1,000 to 81,000 pounds across various device types. While a specific total contract value is not directly stated, the pricing addendum indicates unit prices ranging from $0.01 to $0.50 per pound, with additional transportation-related costs including $525 per full trailer when using the county's trailer and $225 monthly for the provider's trailer. The contract aims to establish a comprehensive e-waste recycling solution that meets environmental standards and provides efficient disposal services for residential electronic waste in Dane County.