Acceptance of Recyclables MRF (Material Recovery Facility)

The City of Odessa, Texas is requesting sealed bids for a Material Recovery Facility (MRF) operator to accept and process recyclables from the Keep Odessa Beautiful Facility at 816 W. 42nd Street, with bids due September 3, 2026 at 3:30 p.m. The MRF must be located in Ector County or Odessa, Texas.

The scope includes collecting and processing cardboard, plastics (types 1 and 2), paper, aluminum cans, and tin cans; obtaining loaded and unloaded weight tickets from a Texas-licensed scale; accepting recyclables on an as-needed basis; and providing monthly invoicing and tonnage data to the Solid Waste Department. The awardee must obtain weight tickets from a Texas-licensed scale and submit monthly reports to the City's Solid Waste Department.

Bidders must submit pricing as a tipping fee per ton plus a monthly charge. The contract term is an initial two years with an option for the City to renew for an additional twelve-month period if agreed upon in writing by both parties sixty days prior to expiration, for a maximum total of three years. The award will be made to the lowest responsible vendor. The City of Odessa is exempt from state sales tax and federal excise tax; bid prices shall not include taxes. Payment occurs monthly upon receipt of proper invoices.

Proposers must submit a Conflict of Interest Questionnaire (Form CIQ) and Certificate of Interested Parties (Form 1295) in compliance with Texas Local Government Code Chapter 176 and Texas Government Code Section 2252.908. Required insurance includes Commercial General Liability of $1 million per occurrence, Business Automobile Liability of $1 million combined single limit, Workers' Compensation at statutory limits, and Employers' Liability of $500,000 per occurrence. Address sealed proposals to the City Secretary at 411 W. 8th Street, 1st Floor, marked with RFB# 26-53720-16 and company name. Contact Jathan Escontrias, Solid Waste Division Manager, at (432) 368-3511 for technical questions and Marisa Rodriquez, Director of Purchasing, at (432) 335-3253 for bidding document questions.