ACC DQ26-3-4126 Robotic Arm & Accessories

Arapahoe Community College, on behalf of the State of Colorado, is soliciting a documented quote for the procurement of a robotic arm system and associated accessories for educational laboratory use. The procurement includes one Universal Robots UR5e Collaborative Robot Arm, one enclosed robot workstation cell structure, mounting plates, fasteners, and a comprehensive gripper set with cables and adapters. The deliverables must meet specific technical requirements including hardware safety features such as emergency stop capability and configurable soft limits, a payload capacity of 5 kg with 850 mm reach, Python 3.x library software compatibility for Windows, macOS, and Linux, isolated network operability without internet access, warranty coverage, and replacement parts availability for a minimum of five years. Written inquiries must be submitted by April 21, 2026, at 1:00 p.m. Mountain Time, with quotes due by April 24, 2026, at 2:00 p.m. Mountain Time. All deliverables must arrive by June 24, 2026, with a hard deadline of June 30, 2026, at 10:00 a.m. local time. Award will be made to the responsive bidder offering the most advantageous quote, with price designated as the primary evaluation criterion, and pricing must be all-inclusive of freight, shipping, and installation charges with no additional fees permitted.

Service-Disabled Veteran-Owned Small Business (SDVOSB) respondents receive a five percent price preference if properly certified. Prospective contractors must complete and submit a W-9 form as a prerequisite documentation requirement prior to contract award and payment processing, which requires submission of either a Social Security Number for individuals or an Employer Identification Number for business entities. Vendors are required to complete a Voluntary Product Accessibility Template (VPAT) documenting how their products comply with Web Content Accessibility Guidelines standards. Arapahoe Community College reserves the right to adjust quantities based on available funding and may negotiate with respondents to clarify or improve quotes. No specific incumbent vendors or budget range is identified in the solicitation documents, and the anticipated contract award is scheduled for April 2026, with a desired contract start date in April 2026 and contract term extending until delivery and installation are complete.