ACC DQ 17-19-0222 Vinyl Planking and Installation

Arapahoe Community College (ACC), a Colorado state institution within Arapahoe County, issued a Documented Quote solicitation (ACC DQ 17-19-0222) for the supply and installation of vinyl flooring in the college's Art Gallery. The project requires the installation of approximately 3,000 square feet of Tandus Centiva Event WP3305-E-NG vinyl planking in American Cherry color, along with comprehensive associated materials and labor including cove base installation, transitions, floor preparation, and furniture moving. Respondents were required to attend a mandatory walk-through on March 17, 2017, at 10:00 AM at the main building located at 5900 South Santa Fe Drive, Littleton, Colorado, with late arrivals prohibited from participation. Quotes were due by March 22, 2017, at 10:00 AM via email to daniel.hohn@arapahoe.edu or in person at ACC's purchasing office. The project timeline specified a start date of approximately June 12, 2017, with completion required by June 23, 2017. Vendors were required to be certified Tandus Flooring installers with an open account at Tandus Flooring's Colorado office and must provide a fulltime onsite lead foreman throughout the project duration. Pricing was requested on a line-item basis for vinyl planking, transitions, cove base, adhesive, furniture moving, demolition, and installation labor, with award determined by the lowest responsive and responsible bidder based on pricing and compliance with specifications.

All vendors were required to be registered on the Colorado Vendor Self Service (ColoradoVSS) system prior to bid opening, and all responses must comply with State of Colorado Terms and Conditions with no alternate terms accepted. The solicitation did not identify any specific set-aside designations for disadvantaged enterprises or restrictions on responding organizations beyond the mandatory Tandus Flooring installer certification and account requirements. No incumbent vendors or current contractors were identified in the solicitation documents. The project quotes were to be exclusive of federal and state taxes due to ACC's tax-exempt status. ACC reserved the right to reject any or all quotes, adjust quantities, and purchase additional goods or services at the same bid prices within a reasonable timeframe. While no specific budget range or award value was disclosed in the solicitation, the scope of work involving 3,000 square feet of premium vinyl planking installation with associated materials and labor over an approximately two-week project period suggests a substantial contract award.