ACC DQ 16-15 Audio Video Classroom Upgrades

Arapahoe Community College (ACC) in Littleton, Colorado has issued a Documented Quote solicitation for Audio/Video Classroom Upgrades across nine designated classroom spaces. This procurement involves upgrading audio-visual infrastructure by integrating HDMI technology to replace existing analog systems, with deliverables including audio amplification equipment, control systems, projectors, mounting hardware, cables, and related components for rooms AD2120, AD2010, AD1040, AD2000, AD2020, AD2060, AD2070, AD2090, and AD2100. The vendor will be responsible for full installation and integration services in three of the nine rooms, while ACC will handle installation in the remaining six rooms. All equipment must be brand new with no used or demonstrator items accepted, and the solicitation specifies strict brand and model requirements with no substitutions permitted unless ACC determines alternatives acceptable in its sole discretion. Quote submissions are due March 1, 2016 at 11:00 A.M., with an optional facility walkthrough available on February 26, 2016 at noon by contacting Greg Corliss at 303-797-5733. Installation must be completed during the Spring Break period of March 14-20, 2016. All quotes must be submitted on an FOB Destination basis to the ACC campus at 5900 S. Santa Fe Drive, Littleton, Colorado 80120, with freight and shipping costs included in the quoted price and Federal and State taxes excluded. Award will be made to the lowest responsive and responsible bidder based on pricing and compliance with specifications.

The solicitation does not specify any set-aside designations or restrictions limiting responses to particular organization types or disadvantaged enterprises. Vendors must be registered on the Colorado CORE system prior to the submission deadline and are required to acknowledge any addenda issued during the solicitation period. Vendors awarded service contracts must submit certificates of insurance listing ACC as certificate holder and additional insured no later than five days before work begins. The procurement documents do not identify any incumbent vendors, current contractors, or specify a particular award value or budget range; however, the requirement for delivery of brand new equipment to the ACC campus and the scope of work across nine classrooms with three requiring full vendor installation suggests a moderate to substantial project budget. ACC reserves the right to reject any or all quotes, adjust quantities, or purchase additional goods and services at the same bid prices within a reasonable timeframe following award.