A/C Compressor and Clutch - IDIQ (2 Years)

The Southwest Ohio Regional Transit Authority (SORTA) is soliciting bids on an IDIQ contract for OEM ThermoKing air-conditioning compressor and clutch components over a 24-month term, with bids due September 21, 2026 at 2:30 p.m. Eastern Time. No formal small-business participation goals apply, though bidders are encouraged to include small and disadvantaged businesses where feasible.

The scope covers two specific OEM ThermoKing components supplied and delivered on an as-needed basis: ThermoKing Compressor (Screw, Model QS391B) with estimated annual usage of 15 units and ThermoKing Clutch Assembly (8.30D 2-5V) with estimated annual usage of 30 units. Only OEM-certified parts meeting ThermoKing specifications are acceptable; no substitutions or non-approved components are permitted. All shipments are directed to SORTA's receiving facility at 1401 Bank Street, Cincinnati, Ohio, during regular business hours (Monday–Friday, 8:00 a.m. to 4:00 p.m. ET).

Bidders must submit firm-fixed pricing inclusive of labor, materials, transportation, and delivery, with pricing valid for a minimum of 120 days. Freight charges are included in unit pricing and will not be paid separately. SORTA reserves the right to award on an item-by-item, combination, or aggregate basis to the responsible bidder submitting the lowest responsive bid. Required submittals include completed bid pricing forms; insurance certificates (workers' compensation, general liability of $1,000,000 per occurrence, automobile coverage of $1,000,000 per occurrence, crime coverage of $1,000,000 per occurrence, and professional liability); debarment and lobbying certifications; a notarized personal property tax affidavit; and vendor questionnaire documentation. Contractors must maintain general liability, automobile, crime, and workers' compensation coverage as specified. Payment is processed within 30 calendar days of invoice approval.

A non-mandatory pre-proposal meeting is scheduled for August 25, 2026. Questions are due September 7, 2026, with responses provided by September 14, 2026. Estimated quantities are based on historical usage and are not binding commitments; actual orders may vary based on SORTA's operational needs, inventory levels, and fleet requirements. The contract is governed by Ohio law with venue in Hamilton County.