Absence Management and Automated Time Tracking Systems

The Lenawee Intermediate School District (LISD) issued a Request for Proposals on April 16, 2026, on behalf of itself and 11 constituent local public school districts in southeastern Michigan to procure two integrated systems: an absence management system with automated contracted labor placement capabilities and an automated employee time tracking system. The absence management system must automatically determine when contracted labor is needed, maintain a 100% fill rate through a qualified candidate pool, track personnel absences, allow for district and school-level preference lists, and enable automated absence approval. The time tracking system must support multiple tracking methods including web-enabled computers, smart devices, biometric scanners, and fingerprint readers; enable supervisors to manage attendance and time records; provide paid time off management capabilities; and integrate with the current PowerSchool ERP payroll system. Respondents must provide detailed pricing for all system fees, annual charges, upgrade costs, and available discounts, including special rates if all 11 districts contract with the same vendor. The systems must interface with existing platforms including EDUStaff, the county's substitute teacher employment system, and PowerSchool ERP, and support data import/export via Microsoft Excel. Proposals are due by 3:00 PM EST on May 28, 2026, with the initial contract term running from July 1, 2027, through June 30, 2028, with optional renewal for additional one-year terms subject to mutual agreement. Respondents must provide minimum five public school district references, comprehensive company experience with emphasis on Michigan public school districts and ISDs, detailed system capability descriptions, and comprehensive service fee models.

A Michigan-based business preference applies, reducing eligible bids by the lesser of 5% or $10,000 for award evaluation purposes only. Respondents must demonstrate current professional general liability insurance of at least $1,000,000 per occurrence and $5,000,000 in aggregate, naming LISD and constituent districts as additional insureds. Respondents must submit required proposal forms including Michigan-based business certification, Iran Economic Sanctions Act compliance, suspended or debarred vendor certification, and conflict of interest affidavits. Individual school districts retain the right to select respondents independently, with no obligation that all districts select the same vendor. The LISD reserves the right to reject any or all proposals, request oral presentations during evaluation, terminate contracts with 10 days' notice for cause or 30 days' notice without cause, and conduct criminal history background checks on respondent employees and subcontractors. No specific budget range or award value is listed in the RFP documentation.