ABPP's Phenix City Field Office Janitorial Service

The Alabama Bureau of Pardons and Paroles is requesting bids for janitorial services at its Phenix City Field Office under a multi-year agreement, with bids due September 17, 2026 and mandatory site visit attendance required on September 14, 2026 at 9:00 AM Eastern Standard Time at 1521 5th Ave, Phenix City, AL 36867.

General janitorial services are required twice weekly at the 5,476-square-foot facility, commencing October 1, 2026. The contractor must furnish all labor, supervision, cleaning supplies, chemicals, equipment, and trash liners. No subcontracting is permitted; the awarded vendor remains fully responsible for performance and compliance. The contractor must coordinate the initial service date and recurring schedule with the Officer in Charge following purchase order receipt and obtain approval before commencing work.

The maximum contract value is $25,000 over a term not to exceed five years, with annual renewals permitted by written agreement. The specific contract term will be determined at award based on pricing and anticipated usage. Monthly invoices in arrears are submitted to invoices.payables@paroles.alabama.gov, with payment issued under Net 30 terms. The Alabama Bureau of Pardons and Paroles will consider available budgetary funding when processing awards and must remain within authorized budget when issuing purchase orders.

All suppliers must be registered in Alabama Buys and submit responses electronically through that platform. Suppliers must comply with E-Verify requirements if employing workers in Alabama and certify tax compliance. Price increases during contract performance may be considered if justified by material, labor, or other cost component increases, but cannot exceed 5 percent of annual contract costs and require written approval from both parties. Contact Tawana Camper at 334.298.6521 for inquiries.