ABPP's Huntsville Field Office and DRC Janitorial Service

The Alabama Bureau of Pardons and Paroles is soliciting bids for janitorial services at its Huntsville Field Office and Detention and Reentry Center (DRC) facility, with proposals due September 18, 2026, and attendance at a mandatory site visit on September 15, 2026, at 2:00 PM required prior to bid submission; bidders who fail to attend and sign in will be automatically rejected.

The scope covers twice-weekly general cleaning at the Huntsville Field Office (16,000 square feet) and once-weekly cleaning at the DRC (8,700 square feet), including entrance areas, hallways, restrooms, breakrooms, offices, conference rooms, trash removal, high-touch surface disinfection, and supply restocking. The supplier must furnish all labor, supervision, cleaning supplies, chemicals, equipment, trash-can liners, and materials; provide proof of liability insurance prior to service commencement; and is prohibited from subcontracting any portion of work. The service period begins October 1, 2026. The first service date and recurring schedule must be approved by the Officer in Charge or designated representative before work begins, and no work shall be performed without receipt of the applicable purchase order.

The cumulative contract value shall not exceed $25,000 over a maximum term not to exceed five years, with the specific term determined at award based on pricing and anticipated usage. Annual contract renewals by written agreement are permitted up to the total contract cost cap or five-year period. Price escalation requests are limited to no more than 5 percent of annual contract cost and require written approval from both parties. Monthly invoicing in arrears is submitted to invoices.payables@paroles.alabama.gov with Net 30 payment terms. Any missed or inadequately performed scheduled services must be corrected by the vendor at no additional cost. The Alabama Bureau of Pardons and Paroles will consider available budgetary funding when processing awards and must remain within its authorized budget. Suppliers must be registered in Alabama Buys, complete E-Verify enrollment verification, and comply with all state tax and foreign corporation registration requirements.