ABPP's Fort Payne Field Office Janitorial Service

The Alabama Bureau of Pardons and Paroles is soliciting bids for janitorial services at its Fort Payne Field Office, a 4,800 square-foot facility, with service to begin October 1, 2026, and bids due September 14, 2026. A mandatory site visit on September 9, 2026 at 10:00 AM at the Fort Payne Field Office is required prior to bid submission; attendance and sign-in are conditions of bid eligibility.

The scope includes once-weekly general cleaning of entrance areas, lobbies, hallways, restrooms, breakrooms, offices, and conference rooms; emptying trash receptacles; and disinfecting high-touch surfaces. The supplier must furnish all cleaning supplies, chemicals, equipment, tools, and materials and may not subcontract any portion of the work. The supplier is responsible for qualified personnel and supervision and must coordinate service timing with the Officer in Charge or designated representative after purchase-order receipt. Monthly invoicing is submitted in arrears with Net 30 payment terms, and proof of insurance is required prior to service commencement.

The maximum contract value is $25,000 over the entire service period, with a maximum contract term not to exceed five years. The contract term length will be determined at the time of award based on awarded pricing and anticipated usage. Award is contingent upon the agency's available budgetary funding and compliance with budget limitations when issuing the purchase order. The State reserves the right to conduct cost realism and price reasonableness analysis. Price escalation requests during performance are limited to increases not exceeding 5% of annual contract cost and require written approval from both parties; any approved increases must not cause the total contract cost to exceed $25,000. Suppliers must be registered in Alabama Buys and submit responses electronically through that platform. Compliance certifications regarding sales tax registration and E-Verify enrollment verification are required; disclosure statements for contracts exceeding $25,000 must be submitted within ten days of award. The contract may be renewed annually by written agreement of both parties. Contact Jamie Lawrence at 256.840.7114, Ext. 50097.