A26-0715 OEM SRP & MAS new holland agricultural equipment

The City of Baton Rouge and Parish of East Baton Rouge are jointly procuring Original Equipment Manufacturer (OEM) Standard Replacement Parts and Manufacturer Authorized Service for New Holland Agricultural Equipment through sealed bid invitation A26-0715. The procurement seeks to establish firm pricing for OEM replacement parts and labor services on an as-needed basis, with estimated parts purchases of $70,000 annually and approximately 120 labor hours at the vendor's facility. Qualified vendors must be authorized New Holland distributors and service providers located within a 50-mile radius of the intersection of Tom Drive and Wooddale Boulevard in East Baton Rouge Parish, capable of maintaining reasonable parts inventory and delivering daily to the Central Garage at 333 Chippewa Street. The awarded vendor will provide services under a firm one-year contract with optional extensions for second and third years if both parties agree and pricing remains unchanged. Sealed bids are due by 11:00 a.m. CST on April 14, 2026, and evaluation will be based on a weighted award matrix considering labor rates (50% weight), restocking charges as a percentage of cost (50% weight), and parts discount percentages (50% weight), with the lowest total weighted score receiving the contract. All pricing must be based on the manufacturer's current published price list and remain firm for a minimum of six months after award. Bids must be submitted on official City-Parish proposal forms either in person or through the Central Bidding electronic platform at www.centralbidding.com.

The City-Parish has designated this procurement as suitable for certified Small, Minority, and Women-owned Business (MBE/SBE/WBE) participation and encourages proposers to demonstrate good-faith efforts to use certified subcontractors. Standard contract requirements include insurance provisions, indemnification clauses, equal employment opportunity compliance, and federal regulations including debarment certification for bids exceeding $25,000 and Louisiana Code of Governmental Ethics compliance. Payment terms are Net 30 days following receipt of properly executed invoices, with F.O.B. destination and prepaid freight charges. No incumbent vendor or current contractor information is identified in the procurement documentation. The estimated contract value is approximately $70,000 annually for parts purchases plus labor services at competitive rates to be determined through the bidding process.