9500 Pescadero Creek Road Alarm System

The County of San Mateo Parks Department is issuing a Request for Proposals (RFP) for the design, installation, monitoring, and maintenance of an integrated fire and security alarm system at the main park ranger office located at 9500 Pescadero Creek Road, Loma Mar, California. The procurement seeks to consolidate the County's existing separate fire/life safety and intrusion/burglar alarm systems into a single integrated solution compliant with current fire and safety codes. Key deliverables include system design and installation, 24/7 monitoring services, maintenance and support with a minimum one-year warranty, ongoing service agreements for inspection and repair, and removal of obsolete equipment. Required qualifications include a minimum of four years of similar service experience within the last seven years and designation of an account manager with at least two years of relevant experience within the last five years; proposers must also confirm they are not excluded, suspended, or debarred from the System for Award Management (SAM). Evaluation criteria allocate 25 points (54.3% of total score) to firm qualifications and proposal quality, and 21 points (45.7%) to price. A mandatory pre-proposal meeting is scheduled for May 18, 2026, at 10:00 AM at the project site, with questions and comments due by May 22, 2026, at 5:00 PM, and proposals due by May 28, 2026, at 5:00 PM via the eProcurement portal. Performance measures require 99% system operational uptime (excluding scheduled maintenance) and monitoring center acknowledgment of alarm signals within 180 seconds.

The County has adopted a Procurement Preference for Local Businesses Ordinance and will apply local preference considerations where applicable, though no specific set-asides for disadvantaged enterprises are identified in the procurement documents. The selected contractor will enter into an agreement with an initial three-year term, with the County holding one option to extend for an additional period not to exceed two years upon thirty days' written notice. No incumbent vendors or current contractors are identified in the available documentation. Contractors must obtain all necessary licenses, permits, and insurance coverage prior to work commencement, including workers' compensation, general liability of $1,000,000, motor vehicle liability of $1,000,000, and professional liability of $1,000,000. Pricing shall be submitted as lump sum and annual line items covering assessment and design, fire alarm system installation, intrusion alarm system installation, system integration and testing, removal of obsolete equipment, fire monitoring services, intrusion monitoring services, and annual maintenance and inspection. While no specific budget ceiling is disclosed in the available documents, the contract template references agreements exceeding $200,000, suggesting the total procurement value may exceed that threshold.