950-791313 / Tops & PLC Maintenance

The State of Alabama Office of the Chief Procurement Officer is soliciting responses under solicitation 950-791313 for monthly preventive and routine maintenance, data backup, biannual hardware inspections, and application development for control systems at the Traffic Management Center complex, with responses due November 10, 2026. The attached Standard Terms and Conditions for Quick Quotes, issued through Alabama Buys, govern participation. The source names no set-aside or preference program, sole-source intent, or local-vendor requirement.

Scope covers monthly maintenance of programmable logic controllers, human-machine interfaces, and historian components, completed within the first week of each month, with a monthly maintenance report delivered after completion. Monthly data backups cover TOPS software, FactoryTalk diagnostic databases, server configurations, application and event logs, and the historian database, copied to a dedicated, redundant external hard drive. Biannual hardware inspections cover the Bankhead Tunnel, Wallace Tunnel, I-10 Bayway, Cochrane Bridge, and Bayou La Batre Bridge systems, scheduled per ALDOT. Application development and updates cover TOPS software, PLCs at all listed locations, and the historian database.

Software support bills hourly across line items 1 through 6, covering the Bankhead, Wallace, Bayway/Cochrane, TOPS/ITS, TOPS/Tunnel, and Bayou La Batre systems. Hardware bills at cost plus the bid markup under line items 7 onward. The source excerpt is truncated after line 10, and it states no contract value, term, incumbent, evaluation criteria, or pre-bid meeting.

The attached terms reserve the state's right to conduct cost realism and price reasonableness analysis. They permit price escalation requests up to five percent of annual contract cost for significant material or labor cost increases outside the supplier's control. Suppliers must accept state credit cards, P-cards, and EFT at no additional cost. Foreign entities must register with the Alabama Secretary of State before transacting business. Suppliers with one or more in-state employees must verify E-Verify enrollment, with documentation due within five calendar days of notification or the bid is rejected. Contracts exceeding $25,000 require a Disclosure Statement filed with the proposal.