922-791035 / Janitorial Services -Summerdale

District 92 of Baldwin County, Alabama is requesting bids for janitorial and custodial services at its Summerdale offices (19800 Highway 59 South, Summerdale, AL 36580) under the State of Alabama Quick Quotes program, with responses due October 21, 2026.

The scope covers 1,474 square feet with service on Tuesdays and Thursdays after 8:00 a.m. for a minimum of two hours per day through September 30, 2027. Daily tasks include emptying wastebaskets, dust and damp mopping, disinfecting fountains, and restroom and entrance maintenance. Twice-weekly service encompasses thorough dusting, glass and door cleaning, restroom fixture sanitization, and spray buffing of high-traffic areas. Monthly and semi-annual service includes window cleaning, baseboards, blinds, and light fixtures. Annually, the contractor must strip, rinse, and apply two coats of finish to all floors while maintaining anti-slip conditions. No cleaning is permitted after 4:00 p.m. without written departmental permission, and work is not performed on official State of Alabama holidays unless required by the department.

Contractors must demonstrate at least one year of comparable large office-building janitorial experience, maintain local representatives and personnel within 60 miles of Summerdale, and provide liability insurance and worker's compensation documentation. A supervisor is required if staffing reaches four or more employees. Subcontracting is prohibited without written departmental approval. The contractor furnishes all labor, materials, and equipment except light tubes, HVAC filters, paper products, and trash liners, which the state supplies. Non-slip floor wax is the only approved wax for tile floors.

The contract ceiling is $25,000 for the one-year term, with annual renewal options available up to a maximum five-year duration. Price escalation requests not exceeding five percent of annual contract cost may be considered if material or labor costs increase significantly. Invoices are rendered monthly in arrears with payment potentially taking 30 to 45 days after fiscal year transition. Suppliers must register in Alabama Buys, comply with E-Verify requirements, and meet debarment and Beason-Hammon Alabama Taxpayer and Citizen Protection Act certifications. Quarterly inspections are required, and performance deficiencies must be corrected with written explanation within five days.