902730 original equipment manufacturer (OEM) and remanufactured toner and INK cartridges

Alameda County General Services Agency is requesting quotations for Original Equipment Manufacturer (OEM) and remanufactured toner and ink cartridges under RFQ 902730, with responses due July 28, 2026 at 2:00 p.m., a bidders conference held June 24, 2026, and written questions due June 25, 2026 (with Q&A issued July 14, 2026).

The County intends to award a three-year contract with an option to renew for two years to a pool of up to three lowest responsive and responsible bidders. Small Local Emerging Business (SLEB) participation is required at 20% of the total estimated bid amount for non-certified SLEB prime bidders; certified SLEBs receive up to 10% bid preference, and Alameda County-based businesses receive 5% local preference. Bidders must meet minimum qualifications: three years of business experience in toner and ink cartridge provision, certification as an OEM or remanufactured cartridge manufacturer or dealer, and submission of an Environmental Certification.

Bidders must elect one of three categories — OEM cartridges only, remanufactured cartridges only, or both — and bid on all items within the selected category; partial bids result in disqualification. All cartridges require a 100% replacement warranty for a minimum of one year from purchase date covering defects and shipment damage, with replacement within one business day of notification. Remanufactured cartridges must meet specifications equal to or exceeding OEM standards and be certified by the International Imaging Technologies Council's Standardized Test Methods Committee. Pricing must include freight on an F.O.B. destination basis and all taxes except sales and use taxes, submitted through the County's online procurement portal. Delivery is required within the next business day to approximately 160 addresses throughout Alameda County's 821-square-mile service area, primarily Oakland, Hayward, and Dublin. Based on 2025 procurement data, the County purchased over 2,500 toner cartridges and approximately 65 remanufactured cartridges. Contractors must carry $1,000,000 general liability and $1,000,000 auto liability coverage, with the County named as additional insured. Contract start date is January 1, 2027, following a Notice of Intent to Award on August 25, 2026.