7840810000, HVAC, Service

The state of Pennsylvania, specifically Adams County, is seeking a contractor to provide comprehensive HVAC maintenance and repair services for PennDot facilities located in multiple locations including Gettysburg, New Oxford, Bendersville, and Littlestown. This electronic bid opportunity requires a qualified contractor to perform preventative maintenance and repairs on heating, ventilation, and air conditioning systems over a 3-year contract term. Contractors must conduct a mandatory site walkthrough prior to bidding and must be prepared to provide both non-emergency and emergency HVAC services with specific response time requirements. The procurement requires contractors to perform routine maintenance inspections at designated times throughout the year, with clearly defined hourly rates for HVAC technicians and apprentice/helpers. Interested bidders must submit electronic bids by June 19, 2017, at 10:00 am, and can contact Greg Lawrence at 717-549-3024 for any questions or to arrange a site walkthrough. Evaluation will be based on the total low bid for all line items, with the understanding that the number of service hours is not guaranteed.

No specific set-aside designations or restrictions for disadvantaged enterprises were mentioned in the procurement documents. The contract does not indicate any incumbent vendors or existing technological infrastructure requirements for integration. While specific budget ranges were not explicitly stated, the bid will be evaluated based on total line item pricing, which includes all associated costs such as travel, labor, equipment, overhead, and profit. Contractors must be prepared to document all labor and materials on Confirmation of Service Forms, which will serve as backup for invoicing. The Department retains the right to provide repair parts, and contractors must leave any unusable parts on-site. The contract includes provisions for potential termination if response time requirements are not met, suggesting a performance-driven procurement approach. Emergency services are defined by specific temperature thresholds, and the use of HVAC apprentice/helpers requires explicit authorization from the Department representative.