783 Gasoline

The Capitol Region Purchasing Council (CRPC) is seeking bids for gasoline procurement on behalf of approximately 130 eligible towns, boards of education, and agencies across Connecticut, with 38 located in the Greater Hartford area. The contract will cover no-lead regular, mid-grade, and super unleaded gasoline for the period of January 1, 2026 through December 31, 2026, with a potential one-year extension. Vendors may submit bids using two pricing options: Option A involves a differential floating pricing based on the New Haven Rack Average, with differentials held for 60 days, or Option B offers a fixed markup on NYMEX strip prices, held for 21 days with allowance for escalation/de-escalation. The gasoline must conform to ASTM Specification D4814 with minimum octane ratings of 87 for regular no-lead, 89 for mid-grade, and 91 for super unleaded, and must be reformulated to comply with EPA and Connecticut standards. Bids must be submitted electronically through the Bonfire platform by December 11, 2025, with vendor questions due by the published deadline and addenda posted at least three days prior to bid opening.

Vendors must be prepared to meet several key requirements, including providing a performance bond equal to 100% of each purchase order and submitting a certificate of insurance with minimum liability coverage of $1,000,000. The CRPC encourages participation from minority, women, and disadvantaged business enterprises registered in Connecticut. Successful bidders will be required to pay a 1% administrative fee to CRCOG and provide monthly or quarterly reporting of purchase orders. While no specific budget range is detailed, the contract covers gasoline procurement for multiple municipalities, suggesting a potentially significant total purchase volume. Delivery requirements specify that all deliveries must be made in clean trucks with detailed delivery tickets, and vendors are responsible for any spillage costs and damages. The CRPC prohibits unilateral imposition of additional surcharges during the contract period and requires vendors to maintain pricing differentials for 60 days to allow municipalities sufficient time for internal evaluation processes.