751/18359. RAA Fort Wilkins and Fayette SP - Fire Suppression

The State of Michigan, Department of Technology, Management and Budget (DTMB), on behalf of the Department of Natural Resources, issued a Request for Proposals for professional services to conduct a Phase 100 fire suppression study for two historic state parks: Fort Wilkins Historic State Park in Copper Harbor (an 1844 military outpost with 20 structures) and Fayette Historic State Park in Garden (an 1867-1891 iron-smelting company town with 16 surviving buildings). The scope of work requires the selected contractor to develop a comprehensive fire safety, prevention, and suppression study report that includes life safety assessments, fire prevention evaluations, and fire suppression system investigations for prioritized structures at each location. Deliverables include cost estimates at 50%, 90%, and 100% completion stages, a minimum of two face-to-face project design meetings (one at each location), a detailed project schedule, and a complete electronic project file, with mandatory consultation with the State Historic Preservation Office and compliance with Michigan construction codes and fire code standards. The proposal deadline was February 28, 2019, at 2:00 p.m. Eastern Standard Time, requiring submission of four paper copies and one electronic copy to DTMB Design and Construction in Lansing, Michigan, with written questions due no later than February 18, 2019, by 5:00 p.m. EST. The project must be completed by August 30, 2019. Evaluation was conducted by an Ad Hoc Advisory Committee based 80 percent on the Technical Proposal and 20 percent on the Cost Proposal. Required qualifications include professional licensure to practice in the State of Michigan pursuant to the Occupational Code (PA 299 of 1980), and contractors must submit Certification of Michigan Based Business and Responsibility Certification forms demonstrating eligibility and past performance.

The RFP includes a Michigan-based business certification requirement, restricting bidders to firms established in or operating from Michigan. The contract structure is a not-to-exceed fee arrangement based on billable hourly rates for professional services, with allowances for sub-consultant fees and reimbursable expenses including actual costs for printing, reproduction, U.S. Mail postage, soil borings, site surveys, and laboratory testing with markups not exceeding 5 percent. Travel expenses are reimbursable for distances exceeding 100 miles one-way from the professional firm's office at Michigan state rates, while fringe benefits, insurance, telephone services, overhead, and profit must be incorporated into billing rates. Two Owner's Cash Allowances were established as reimbursable costs: $10,000.00 for archaeological survey and $2,500.00 for soils analysis. No specific incumbent vendors or current contractors were identified in the procurement documents. The existing infrastructure documentation includes comprehensive record drawings for both parks, fire suppression maps identifying priority buildings by color-coding, and existing fire protection infrastructure installed at Fort Wilkins between 1971 and 1978 that must be considered in the study's scope. While no explicit award value or budget range was disclosed in the RFP, contract award recommendations were expected within 30 days following the proposal deadline, with the prime professional designated as the sole point of contact for all contractual matters and payment obligations.