75050831 - Heroku Renewal

The California Health and Human Services Agency, Office of Technology and Solutions Integration (CalHHS OTSI) is requesting quotes for Heroku renewal services supporting the Child Welfare Digital Service (CWDS) system under RFQ #75050831, with responses due September 29, 2026. A minimum of 25% small business participation in contract dollars is required to meet Executive Order S-02-06 goals.

The scope covers two specific items from Salesforce.com, Inc.: eight Heroku 1 Dyno Units per month (Part Number 200000147) and one package of 1,000 Heroku Add-on Credits per month (Part Number 200012768). This is a single-source procurement tied to the existing CWDS platform. The contract term runs October 28, 2026, through October 27, 2027 (twelve months), with the State reserving the option to amend the Agreement to increase quantities or extend the term at the originally agreed-upon rates.

Quotes must include pricing, applicable sales tax, any discounts offered, and total cost, with a minimum thirty-day validity period. Payment will be made in one-year increments upon delivery of initial services and annually thereafter under the State of California's Prompt Payment Act. The Agreement incorporates IT General Provisions for Cloud Computing Services and CalHHS OTSI Special Provisions for Privacy and Security Controls, including contractor staff training, background checks, data security protocols, encryption standards, and a designated security officer.

Vendors must submit Bidder Declaration forms, Federal Debarment Certification, Civil Rights Certification (if contract amount equals or exceeds $100,000), Iran Contracting Act Certification (if amount equals or exceeds $1,000,000), Payee Data Record (STD 204), and GenAI Written Notification if applicable. Award will be made to the bidder deemed responsive and offering the best value. Responses must be submitted electronically to Procurement Analyst Jeff Kincaid II at Jeff.Kincaid@otsi.ca.gov.