735-2025-8244 Carpet for Music Area Fain Fine Arts

Midwestern State University's Purchasing & Contract Management Department is seeking proposals for carpet installation in the Music Area of the Fain Fine Arts building, located in Wichita Falls, Texas. The project involves installing approximately 1,950 gross square feet of Milleken And Company "Landmark" collection carpet tiles (40"x40") in rooms C117A, E, F, G, N, corridors, and vestibules, with an alternate bid option for room C117H. Bidders must provide a 2% overage of carpet tiles for attic stock, remove existing flooring and cove base, and install new 4" ROPPE toe base, with careful coordination required around pianos in two rooms necessitating a phased installation approach. The university has scheduled a non-mandatory pre-bid meeting for March 13, 2025, at 10:00 am CT, with questions due by March 18, 2025, at 12:00 pm CT. Proposal responses are due March 27, 2025, at 2:00 pm CT, with work mandated to begin July 30, 2025, and complete by August 15, 2025. The evaluation criteria will include completeness of response (5%), past performance (10%), references (5%), and overall costs (80%).

The contract opportunity includes specific requirements for Historically Underutilized Businesses (HUB), with a HUB Subcontracting Plan mandatory for responses over $100,000. Bonding requirements are also in place, with bid and payment bonds required for responses over $25,000, and performance bonds needed for responses exceeding $100,000. The university will handle furniture relocation between July 28-29, 2025, to prepare for installation. Contractors must comply with Texas state procurement regulations, including provisions related to foreign adversaries compliance per Executive Order GA-48. While no specific budget range is explicitly stated, the detailed specifications and multiple evaluation criteria suggest a competitive bidding process. The contract includes provisions for a potential one-year initial term with options to renew for up to three additional one-year terms, following the sample Products and Services Agreement template provided in the procurement documents.