720-5128-87556 Dental Services - Health Planning Regions (HPR) 1 and 3

The Virginia Department of Behavioral Health and Developmental Services (DBHDS) has issued Request for Proposal (RFP #720-5128-87556) for dental services targeting individuals with Developmental Disabilities (DD) in Health Planning Regions 1 and 3. The procurement seeks dental practitioners to provide comprehensive services including general dentistry, sedation dentistry, and mobile dentistry services encompassing examinations, cleanings, x-rays, fillings, and extractions. Evaluation criteria will assess demonstrated experience (30%), specific service delivery plans (30%), acceptance of contract terms (20%), and small business subcontracting plans (20%). The proposal is due on March 13, 2025, at 10:00 a.m., with an optional virtual pre-proposal conference scheduled for February 19, 2025. Required qualifications include valid Virginia dental licenses, professional credentials, staff training documentation, and comprehensive staff resumes. The contract term is one year from execution, with options for three additional one-year renewals. Key program objectives include increasing dental exam access for DD Waiver individuals from the current 67% to a target of 86%, representing approximately 2,579 additional individuals needing annual exams.

The procurement includes specific small business participation requirements, with the Commonwealth establishing a goal that 42% of purchases be made from businesses certified by the Department of Small Business and Supplier Diversity (DSBSD). Respondents must complete multiple attachments including an Offeror Data Sheet, Small Business Subcontracting Plan, State Corporation Commission Form, and a Business Associate Agreement with detailed HIPAA compliance provisions. While specific contract values are not explicitly stated, the comprehensive fee schedule indicates fixed rates for various dental procedures, ranging from basic evaluations at $26.99 to complex procedures like complete dentures at $903.63. Additional reimbursement provisions cover teledentistry ($46.87 for synchronous, $20.09 for asynchronous), missed appointment fees, and case management services. The procurement appears designed to encourage participation from small and diverse dental practices while maintaining strict qualitative and compliance standards for service delivery to individuals with developmental disabilities.