707394 Letcher County - Laurel Fork, Bottom Fork, & Bilvia Dr - Culverts

The Letcher County Fiscal Court is issuing a Request for Bid (RFB) for culvert cleaning, replacement, and restoration work across three locations: Laurel Fork, Bottom Fork, and Bilivia Drive in Kentucky. The procurement encompasses nine distinct bid items, including cleaning and flushing culverts ranging from 15 to 24 inches in diameter (128 linear feet total), removing and replacing a 36-inch diameter HDPE culvert (20 linear feet), installing geotextile fabric (40 square yards), and installing materials such as crushed limestone (25.48 tons), DGA road base (1.67 tons), and Class II channel lining (9.44 tons). All work must comply with Division 400 of the Kentucky Department of Highways 2019 Standard Specifications for Road and Bridge Construction and best construction practices, with completion required within 60 days of contract award. Bidders must submit unit pricing that is all-inclusive of labor, equipment, materials, and supplies, along with a lump sum mobilization/demobilization and traffic control fee through the DFS Procurement Portal (dfs.bonfirehub.com) no later than April 15, 2026, at 2:00 PM ET. Required submission documents include proof of insurance, a drug-free workplace policy, and completion of eight certification forms covering non-collusion, lobbying, debarment status, conflict of interest, and affirmative steps for small and minority businesses. Contractors with overdue work for the county are ineligible for additional work until completion.

Payment is contingent upon submission of comprehensive documentation including before-and-after photographs with GPS data, quarry or source documentation for materials, and debris disposal location documentation, with validation required by the Grants Management Team and Fiscal Court approval. Letcher County actively encourages minority, women, and veteran-owned businesses to respond, though no specific set-asides are designated for disadvantaged enterprises. No incumbent vendors or current contractors are identified in the procurement materials, and no existing infrastructure or technology integration requirements are specified. Interested bidders should contact Matt Amburgey at (606) 595-8710 to schedule work after contract execution, while questions regarding the bid may be directed to judgeadams@letchercounty.ky.gov and procurement@erassist.com. Letcher County reserves the right to accept or reject any bid, and no specific budget range or award value is disclosed in the procurement documentation.