704-RI23159 - Patient Snacks

Eastern State Hospital, an agency of the Commonwealth of Virginia's Department of Behavioral Health and Developmental Services, is issuing RFI 704-RI23159 to gather information on vendors within 35 miles of the facility capable of supplying individually packaged snack items for patient incentive programs, with responses due October 8, 2026 at 3:00 PM via the eVA portal. This is an information-gathering exercise only and does not constitute a formal procurement commitment; responding is not a prerequisite for future procurement opportunities.

ESH seeks vendors capable of providing donuts, pastries, cookies, crackers, ramen, chips, candy, chocolate bars, gum, beef and turkey sticks, and fresh fruits (both conventional and organic) ordered through a preferred eVA punchout catalog or picked up or delivered from a retail storefront. Vendors must be able to create and manage an eVA punchout catalog with multiple user access, maintain inventory availability, deliver within specified timeframes after purchase order receipt, and handle rush orders within four-hour windows for emergency situations. Vendors must also address capability to identify and label products for dietary restrictions including allergies, kosher, and halal requirements.

ESH prefers vendors maintaining retail storefronts and possessing DSBSD certification as micro or small entities, with preference given to Virginia-based or US-based domestic manufacturers. Over 3,000 vendors have been invited to participate.

No specific quantities, contract value, or contract term are identified. Responses are limited to 15 pages in searchable PDF format and must include vendor name, address, eVA Vendor ID or DUNS number, contact information, and signature. Vendors may provide estimated costs for each item, but ESH explicitly states such pricing will not be used for evaluation purposes. All submitted information becomes Commonwealth property and is subject to the Virginia Freedom of Information Act.