679-27-8010-03 Student Laptops

The Jasper County Charter System (JCCS) located in Monticello, Georgia has issued Request for Proposal 679-27-8010-03 for the procurement of 75 student laptops in fiscal year 2027. The RFP seeks Windows laptops meeting specific technical specifications including a minimum 13-inch screen, RYZEN 7 or Intel Core i7 processor or better, 16GB RAM, 512GB SSD, and Windows 11 PRO operating system. Vendors must provide separate line item pricing for equipment, delivery, installation, and warranty services, with all pricing considered final during evaluation. Required deliverables include three-year minimum warranty coverage with accidental damage protection, shipping and handling with lift gate and pallet jack services, and delivery of equipment inside the delivery location at ground level by July 15, 2027. Vendors must submit proposals via email to Cara Bockholt, Director of Technology, and Anne Harrison, Director of Finance, with a deadline of 12:00 PM EST on May 18, 2026. Evaluation criteria prioritize cost as the highest weighted factor, followed by product quality, bidder qualifications and experience, vendor proximity to JCCS, and the district's prior experience with the vendor. Vendors must submit a minimum of three references from similar projects including customer names, addresses, contact information, and phone/fax numbers. Questions and site visit requests should be directed to cbockholt@jasper.k12.ga.us; no phone calls will be accepted.

The RFP documentation does not specify any set-aside designations, restrictions on organizational types, disadvantaged enterprise requirements, or incumbent vendors. No existing infrastructure or technology integration requirements are detailed in the procurement notice. The district reserves the right to defer, reduce, or cancel the RFP if funding is not available or approved. Contract negotiation shall be completed within 60 days of award, with failure to execute resulting in potential award to the next qualified proposer or issuance of a new RFP. No specific budget range or award value is provided in the RFP documentation.