6-8 Core Instructional Resources for the teaching of Literacy and Biliteracy RFP #4089

The Madison Metropolitan School District (MMSD) in Wisconsin has issued a Request for Proposal (RFP) #4089 seeking comprehensive core instructional resources for 6-8 grade literacy and biliteracy instruction. The procurement targets curriculum materials aligned with Common Core State Standards and science of reading principles for a diverse student population of approximately 26,000 students, including 50% minority students and 27% English Language Learners. Required deliverables include instructional resources for English Language Arts and Spanish-English Bilingual Programs, with mandatory digital components compatible with Google Chromebooks, multi-tiered support systems, evidence-based interventions in English and Spanish, professional development, technical assistance, and diagnostic and benchmark assessment tools. The RFP evaluation criteria will weight proposals based on cost (5%), service and support requirements (55%), organizational qualifications and experience (30%), diverse-owned business certification (5%), and references (5%). Key dates include a mandatory intention to submit deadline of August 15, 2022, a virtual vendor conference on August 22, 2022, proposal submissions due September 1, 2022 at 2:00 PM (CST), estimated interviews in November 2022, Board of Education approval anticipated for March 20, 2023, and notification of intent to award by March 21, 2023.

The contract includes provisions for diverse-owned businesses, with certified vendors through the Wisconsin Supplier Diversity Program or Wisconsin Diversity Procurement Network potentially receiving a 5% preference. MMSD requires vendors to maintain $1 million in commercial liability insurance and comply with Wisconsin Affirmative Action requirements, with exemptions for small businesses employing 15 or fewer employees or those with aggregate business under $25,000 in the prior fiscal year. Vendors must provide barcodes compatible with Follett Destiny's asset management system and demonstrate compliance with accessibility guidelines including WCAG 2.0 and Section 508 of the Rehabilitation Act. The initial contract term runs from the award date through June 30, 2023, with options to renew for three additional one-year periods by mutual agreement. All materials must be delivered by June 30, 2023, and vendors must provide proof they are not debarred or suspended from federal contracting. While no specific budget range is explicitly stated, the RFP indicates that MMSD qualifies for governmental and educational discounts, which must be reflected in unit pricing. The fixed price period for all proposals is 60 days from the due date, and the District reserves the right to negotiate terms with the highest-scoring proposer or subsequent proposers if initial negotiations fail.