55693-2026-RFP-Contract Staffing Services

The Effingham County School District (ECSD) in Georgia is soliciting competitive proposals through Request for Proposal 55693-2026-RFP-Contract Staffing Services for a single vendor to provide qualified staffing services across multiple classified positions at 17 district sites (9 elementary schools, 3 middle schools, 2 high schools, 1 career academy, 1 alternative school, and 2 childcare facilities). The procurement seeks personnel in four primary categories: paraprofessionals (regular education, special education, and media centers), school nutrition workers and managers, custodians and head custodians, and childcare workers and leads, with an estimated 568 total classified employees working between 180 and 230 days annually depending on position. Required vendor qualifications include a minimum of five years of K-12 public school staffing experience, immediate operational capacity to serve all 17 sites simultaneously, a dedicated account manager physically based within 50 miles of ECSD with hiring and firing authority, and a separate billing specialist. The vendor must comply with the Actual Cost Plus Percentage Fee pricing model with an open book arrangement, provide benefits comparable to current ECSD employee offerings (health, dental, vision, and life insurance), maintain minimum insurance coverage of $1,000,000 per occurrence and $3,000,000 aggregate for general liability plus workers' compensation per Georgia regulations, and establish price proposals firm for the initial one-year term with annual adjustments capped at 3 percent. A mandatory pre-bid meeting is scheduled for April 15, 2026, at 2:00 PM EST (attendance required in person at ECSD Central Office, 405 North Ash Street, Springfield, GA 31329, or via virtual access), with proposals due by May 1, 2026, at 2:00 PM EST; short-listed vendors will present on May 11, 2026, and finalists may present to the Board of Education on May 14, 2026, at 7:00 PM EST. The contract award is for one year from the award date with options to extend for up to four successive years based on mutual consent.

The RFP does not identify specific set-aside designations or restrictions limiting bidder eligibility to disadvantaged enterprises or other designated categories based on the provided documentation. No incumbent vendors or current contractors are identified in the available materials. The vendor must allow ECSD to hire contracted employees as permanent staff after 90 days without conversion fees, provide E-Verify compliance documentation, submit a minimum of three business references for similar projects, and ensure all contracted personnel complete ECSD-mandated training, undergo criminal background checks and drug screening, and remain subject to immediate removal at ECSD's discretion. Monthly reporting requirements include positions filled and vacant, turnover data, training compliance, and incident reporting. ECSD has established a 2025-2026 classified payscale establishing minimum baseline hourly wages ranging from $19.41 to $30.26 depending on pay grade and years of experience, though specific contract award values or total budget ranges are not disclosed in the available documentation.