54-ML-PR38287 Janitorial Services DOT-FMMU Main Office & Depot Warehouse

The North Carolina Department of Transportation, Division of Highways, Fleet Management and Maintenance Unit is requesting bids on janitorial services for its Main Office and Depot Warehouse facilities in Raleigh under IFB 54-ML-PR38287, with bids due September 14, 2026 at 2:00 PM and a mandatory site visit on September 3, 2026 at 10:00 AM.

The scope encompasses all-inclusive janitorial and major maintenance services across two buildings totaling approximately 28,300 square feet. Routine daily cleaning is required five days per week (Monday–Friday) at Building #1 from 7:30 AM to 3:00 PM and three days per week (Monday, Wednesday, Thursday) at Building #2 during the same hours. Major maintenance — interior and exterior window cleaning, window blind cleaning, and floor restoration — must be performed twice annually at each facility within the first ninety days of contract execution and thereafter annually. The vendor must supply all equipment and materials, including HEPA-filtered vacuum cleaners, commercial-grade chemicals, foam hand soap, recycled post-consumer paper products, metered deodorizers, sand and deicer, hot water carpet extractors, and auto-scrubber machines. General cleaning duties must be performed by the vendor's own personnel; major maintenance services may be subcontracted with prior written approval.

Qualification requirements include demonstrated experience providing substantially similar cleaning services at a location of at least 21,225 square feet, three customer references (two from locations in the vendor's experience portfolio), and financial stability certification. Criminal background checks for all personnel are mandatory and must be completed within ninety days of contract execution at vendor expense. The vendor must register with the North Carolina Secretary of State and provide proof within ten business days of award.

The contract term is three years beginning November 1, 2026, with the state reserving the right to extend with vendor concurrence. Award is anticipated in October 2026. Written questions are due September 4, 2026 at 11:00 AM. Insurance requirements apply based on contract value exceeding the small purchase threshold.