52-IFB-2279285276-JJC - Grease Trap Services for Caswell Correctional

The North Carolina Department of Adult Corrections is requesting bids on monthly pumping and cleaning services for one 1,000-gallon grease trap at Caswell Correctional Center in Blanch, NC, with bids due July 16, 2026 at 2:00 p.m. ET. An optional site visit is scheduled for July 7, 2026 at 10:00 a.m. ET, and written questions are due July 9, 2026 at 4:00 p.m. ET.

The vendor must hold a current Septage Management Firm Permit and comply with all applicable local, state, and federal regulations for grease disposal. The vendor must be registered in North Carolina with the Secretary of State and maintain an active eVP (Electronic Vendor Portal) number. HUB participation documentation, financial stability certification, and three customer references verifying past performance are mandatory for award consideration.

The scope requires weekly pumping (52 times per year) during normal business hours (Monday through Friday, 7:30 a.m. to 3:00 p.m. ET, excluding state holidays), with 24-hour response time for non-scheduled emergency cleaning. Pricing must be submitted as a complete monthly unit price on Attachment A and include all labor, materials, equipment, transportation, and disposal costs. The vendor must designate a customer service point of contact, comply with the State's Alcohol/Drug-Free Workplace Policy, and meet Prison Rape Elimination Act (PREA) standards.

The initial contract term is one year from the effective date of execution, with the State retaining the option to renew for up to two additional one-year terms at its sole discretion upon 30 days' written notice before the end of each term. Award will be made to the responsive bidder offering the lowest price meeting specifications. Bids must be submitted through the Ariba Sourcing Tool. Invoices may not be paid until services are inspected and accepted by the State. The contract does not obligate the State to purchase more than estimated quantities.