512 MB USB Flash Drive and set-up.

The State of Maine Division of Purchases is requesting bids for 512 MB USB flash drives and set-up, with bids due January 11, 2010.

Bids must be submitted electronically to Room 119, 9 State House Station, State Office Building, Augusta, Maine, prior to the closing deadline. Bids received after the deadline will not be considered. Sealed bids are opened electronically with tabulations made available for public inspection following contract award.

Awards will be made to the lowest responsible bidder offering the best value to the state, with evaluation considering quality, conformity with specifications, delivery date, and ultimate cost. Bidders must submit separate unit prices for each item delivered to destination, including all trade or quantity discounts. Cash discounts of 20 days or more will be factored into the award determination. All transportation charges, including freight and express delivery, must be prepaid by the contractor unless otherwise specified. The state is exempt from federal and Maine state sales and use taxes; bidders should exclude these taxes from quotes.

The state reserves the right to reject any or all bids, waive formalities and technicalities, and award contracts to individual items or groups of items as deemed in the best interest of Maine. In case of default, the state reserves the right to procure materials from alternative sources and charge excess costs to the contractor, though contractors are not liable for failures arising from strikes, fires, acts of God, or causes beyond reasonable control. The Division of Purchases reserves the right to increase or decrease quantities by up to 10% unless otherwise stated in the bid documents. Bids may be withdrawn only by written notice submitted before contract award.