5044-Froz Veggies-Jan to March-DSH-FY25

The Commonwealth of Pennsylvania, specifically the Department of Human Services, is seeking a vendor to supply frozen vegetables and fruits to Danville State Hospital for the period of January through March 2026. This procurement opportunity, identified as contract number 5044, requires the successful bidder to provide 28 vegetable and 8 fruit items, including asparagus, various bean types, broccoli, corn, mixed vegetables, apples, blueberries, and mixed fruits. The specifications mandate that all products must be the latest season's pack, meet U.S. Grade A or U.S. Fancy quality standards, and adhere to strict requirements regarding size, color, flavor, texture, and defect-free composition. Acceptable brands are pre-approved and include major suppliers like Hanover, Simplot, Sysco, and Honor Foods. The proposal is due on December 11, 2025, with vendors required to submit unit prices per pound or per case, depending on the specific item. Delivery schedules and quantities will be specified by the buyer at the time of proposal submission, with an emphasis on meeting detailed USDA standards for frozen vegetable and fruit preparations.

The procurement documents do not explicitly mention any set-aside designations for disadvantaged enterprises or specific restrictions on bidding organizations. No information is provided about incumbent vendors or existing infrastructure requirements. While the specific budget range is not disclosed in the available documents, vendors will be expected to provide competitive pricing for the three-month supply contract. Potential bidders must first complete vendor registration through the PA Supplier Portal, which involves a four-step process including vendor identification, completing business details, creating an administrative user account, and submitting a signed IRS W9 form. Interested suppliers can access additional procurement information through the Department of General Services Bureau of Procurement website and must follow the detailed bidding instructions outlined in the Bidding Guide. For technical assistance or questions about the solicitation, vendors can contact the Customer Service Center at (877) 435-7363 or email srmhelp@pa.gov.