5019-Misc Frozen-Jan to March-DSH-FY25

The state of Pennsylvania, specifically Danville State Hospital located in Sullivan County, is seeking to procure miscellaneous frozen food items for the period of January to March 2026 through Bid #6100064706. The procurement opportunity involves the acquisition of a diverse range of frozen products including baked items (bagels, biscuits, croissants), frozen cakes (brownies, cheesecake), frozen pies, entrees (pasta dishes, lasagna, pizza), egg products, and non-meat items. Vendors must submit electronic bids through the PA Supplier Portal by November 14, 2025, and are required to circle specific products or brands when submitting proposals. All meat and poultry products must be processed in USDA-inspected plants and delivered on freezer trucks at specified temperatures, with frozen items required to be delivered within 90 days of processing and maintained at internal temperatures not exceeding 10°F. Potential bidders must carefully review all solicitation documents, and questions can be directed to Annette Hockenbroch, Purchasing Agent, at (570) 271-4518 or anhockenbr@pa.gov.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must complete registration on the PA Supplier Portal, which involves providing comprehensive company information, including legal name, business address, contact details, and product categories. To be eligible for award, vendors must have no unpaid laboratory fees and must submit manufacturer product information sheets. While specific award values are not disclosed, the procurement appears to be a recurring contract for hospital food services. Vendors must provide pre-approved brands and products, with the facility reserving the right to adjust quantities, cancel orders with 15 days' notice, and pay only for products actually accepted. Manufacturers may be required to submit samples for evaluation by the DPW Dietary Advisory Committee, and all bids must comply with the detailed specifications outlined in the solicitation documents.