5019-Misc Frozen-April-June-DSH-FY25

The Commonwealth of Pennsylvania Department of Human Services is solicuring miscellaneous frozen food items to supply Danville State Hospital from April through June 2026 under Bid #6100065185. The procurement encompasses a comprehensive range of frozen products including baked items (bagels, biscuits, croissants, Danish rolls, muffins, donuts, French toast, pancakes, and waffles), frozen cakes (brownies, cheesecake, coffee cakes, pound cake, and various sheet cakes), frozen pies (fruit pies, meringue pies, and sugar-free options), entrees (pasta dishes, lasagna, pierogies, pizza items, and specialty items), egg products (liquid eggs, omelets, and hard-cooked eggs), non-meat items (vegetarian burgers and sausage patties), and miscellaneous items (milkshakes, whipped toppings, and cookie doughs). All meat and poultry products must be processed in USDA-inspected facilities and bear official inspection legends on shipping containers, while products must be delivered with a minimum 30-day remaining shelf life on freezer trucks maintained at internal temperatures not exceeding 10 degrees Fahrenheit with no evidence of defrosting, refreezing, freezer burn, or mishandling. Vendors must ensure proper labeling with product names, pack dates, packer location, net weight, and ingredient statements, and any brand or product alterations require prior communication to the Dietary Management Service Specialist. The solicitation is accessible exclusively through the PA Supplier Portal at www.pasupplierportal.state.pa.us with electronic bids only accepted, and the due date for submissions is February 12, 2026. Prospective bidders should contact Annette Hockenbroch, Purchasing Agent at Danville State Hospital, at (570) 271-4518 or anhockenbr@pa.gov for questions regarding the solicitation.

The solicitation documents do not specify set-aside designations, disadvantaged enterprise restrictions, incumbent vendors, or current contractors, nor do they identify specific award values or budget ranges for this procurement. Vendors are required to register with the PA Supplier Portal prior to bid submission and must complete the registration process by obtaining an Employer Identification Number or Social Security Number and providing complete legal business information, product categories, and signing an IRS W9 form electronically. Samples of new or unapproved brands require submission to the DPW Dietary Advisory Committee for formal evaluation prior to acceptance, and vendors must permit laboratory analysis of products if ingredients are questioned, with analysis costs charged to the vendor if the product fails to meet regulations. Danville State Hospital retains the right to cancel quantities with 15 days' prior notice and will pay only for products actually accepted, providing flexibility in the procurement based on facility needs. The Commonwealth's Customer Service Center is available at (877) 435-7363 or srmhelp@pa.gov for technical assistance with the portal or solicitation response process.