5018 DHS ODP misc frozen

The Pennsylvania Department of Human Services, Office of Developmental Programs (DHS ODP) at the Ebensburg Center in Cambria County is issuing Invitation for Bid (IFB) #6100065264 for miscellaneous frozen food items to support dietary requirements for facility residents during the three-month period of April, May, and June 2026. This procurement encompasses 57 line items including frozen baked goods (cakes, pies, pastries), frozen prepared entrees (lasagna, manicotti, stuffed shells), breakfast items (French toast, waffles, pancakes), frozen fruit purees, eggs and egg substitutes, gluten-free products, and specialized dietary supplements. Quantities vary significantly by item, ranging from 2 cases to 5,070 pounds, with specific delivery schedules and dates mandated throughout the contract period. All prices must be quoted on an F.O.B. destination basis for delivery to 4501 Admiral Peary Highway, Ebensburg, Pennsylvania 15931, and vendors must adhere strictly to delivery dates to accommodate facility storage space limitations unless alternate arrangements are approved by the Dietary Director. The bid submission deadline is February 11, 2026 at 12:00 PM, with electronic submission required through the Pennsylvania Supplier Portal. Award determination will be based on the lowest price per line item or lowest overall price, and vendors must be registered with a SAP vendor number and acknowledge understanding of all representations and authorizations contained in the solicitation documents. Bidders must restrict offerings to only acceptable brands specified in each line item, and all bids must address mandatory attributes to be considered responsive; late bids will be disqualified.

The procurement documentation does not indicate specific set-aside designations for disadvantaged enterprises or restrictions limiting eligible vendors beyond standard registration and compliance requirements. No incumbent vendors or current contractors are identified in the available solicitation materials. Vendors should monitor the DGS eMarketplace website for any change notices that become incorporated into bid requirements. A bid bond, letter of credit, or other security may be required as determined by the contracting officer. The contracting officer for this solicitation is Tamara George, reachable at (814) 472-0289. No specific budget range or award value is disclosed in the available documentation; compensation will be determined through competitive bidding on a per-line-item or overall-price basis, with quantities subject to adjustment at the Dietary Director's request to meet consumer needs.