5018-Bread-July to Sept-DSH-FY26

Danville State Hospital, a Pennsylvania state agency located in Susquehanna County, is soliciting bids for the provision of fresh bread and related products for the three-month period of July through September 2026 under Invitation for Bid #6100065919. The procurement encompasses eighteen distinct bread and roll items, including white enriched bread, rye bread, whole wheat bread, cinnamon raisin bread, Italian bread, bread cubes for filling, and various roll types (hamburger, frankfurter, hard Kaiser, dinner, steak, hoagie/sub, hot dog, and whole grain varieties), as well as English muffins. All products must meet specific Commonwealth of Pennsylvania Department of Human Services specifications regarding weight, dimensions, slice count, ingredient composition, packaging materials, and nutritional content, with bread not exceeding 48 hours old upon arrival (72 hours for whole wheat and rye varieties) and maintaining freshness for a minimum of five days from delivery. Vendors must be registered with the Pennsylvania Department of Agriculture and comply with state bakery standards, with production dates clearly marked on labels or through color-coded tie codes. Products must be delivered in clean, sound, standard cartons or trays on dates approved by the Director of Dietary Services, with actual quantities ordered potentially varying from estimates and facilities retaining the right to cancel orders with five days' notice. The solicitation was posted on April 29, 2026, with bids due by May 21, 2026, and all submissions must be made electronically through the PA Supplier Portal at www.pasupplierportal.state.pa.us. Interested suppliers should contact Annette Hockenbroch, the purchasing agent, at (570) 271-4518 or anhockenbr@pa.gov for clarification or questions regarding the bid.

The solicitation documents do not specify any set-aside designations, restrictions on organization types, disadvantaged enterprise requirements, incumbent vendor information, or award values and budget ranges. Vendors must complete a four-step registration process through the PA Supplier Portal, beginning with vendor identification using their Employer Identification Number or Social Security Number, followed by submission of detailed company information and selection of appropriate product categories, creation of an Administrative User account, and provision of a completed W9 form with their assigned vendor number. The Commonwealth recommends that newly registered vendors enter banking data to enable electronic ACH payments and register for E-Alerts to receive notifications of upcoming solicitations. For technical assistance with the vendor registration or bidding process, vendors can contact the Customer Support Center at (877) 435-7363, Option #1, or the Department of General Services Bureau of Procurement at 555 Walnut Street, 6th Floor, Harrisburg, PA 17101. Payment for products will be made only for those items actually accepted by the Department, providing flexibility for the purchasing facility while ensuring vendor accountability for quality standards.