5013-Dairy-Oct to Dec-DSH-FY26

Danville State Hospital is requesting bids for dairy products to supply the facility for October through December 2026, with bids due August 13, 2026. This is a Statewide Price Contract (SPC) procurement under the Commonwealth of Pennsylvania.

The scope covers a comprehensive range of dairy products including milk, yogurt, cheese, butter, ice cream, and related dairy items. Suppliers must meet state certification requirements and maintain appropriate food safety protocols. Product specifications, packaging requirements, and quality standards are detailed in the SPC document. Delivery is required to the hospital's facility during the specified three-month period.

The procurement is structured to allow participating state entities to order products as needed, with pricing mechanisms based on the competitive bidding process and volume discounts available based on anticipated usage levels. Price adjustments may be permitted aligned with market conditions. Payment terms and invoicing procedures are outlined to ensure compliance with state fiscal regulations.

Vendors must complete new vendor registration with Pennsylvania before submitting bids, a procedural prerequisite established in the New Vendor Registration Guide. Responses are submitted through the PA Supplier Portal and must include completed required questions and pricing data either through line item sheets or individual item entry. Responses may be edited prior to the submission deadline or withdrawn and resubmitted. Technical assistance is available through a toll-free number or email for portal support.

The contract document serves as the master agreement establishing the framework under which individual purchase orders are issued, with final pricing and specific quantities determined through the formal procurement process.