5012-Fish-Oct to Dec-DSH-FY25

The Pennsylvania Department of Human Services, specifically Danville State Hospital located in Sullivan County, is seeking to procure fish products for institutional food service from October through December 2025. This solicitation (Bid #5012-Fish-Oct to Dec-DSH-FY25) requires vendors to supply frozen fish items, including fish loins, portions, sticks, nuggets, and seafood patties, with strict specifications for product quality and packaging. The procurement calls for individually quick frozen (IQF) seafood products from cod, haddock, or pollock, with portion sizes ranging from 3/4 to 4 ounces, and must be packed under federal inspection and meet USDC Grade A standards. Acceptable brands include Icelandic, Viking, FPI, Trident, and Samband of Iceland. The bid is posted on September 1, 2025, with proposals due by September 15, 2025, and vendors must submit their bids electronically through the Pennsylvania Supplier Portal (www.pasupplierportal.state.pa.us). Vendors must provide detailed product information, including brand names, specification numbers, and ingredient statements for evaluation by the Department of Public Welfare Dietary Advisory Committee.

While the solicitation documents do not explicitly mention set-aside designations or specific restrictions for disadvantaged enterprises, vendors must complete a comprehensive registration process through the PA Supplier Portal, which includes providing company information, tax identification numbers, and selecting appropriate product categories. Potential bidders must register as suppliers, create a secure user account, and submit a signed W9 form. The quantities listed are estimates and may be adjusted based on actual facility requirements, with the hospital reserving the right to cancel orders with 15 days' notice. Payment will be determined by the actual net weight or count of products delivered, and vendors must permit laboratory analysis of submitted samples. Though no specific budget range is provided, the procurement appears to be a recurring quarterly contract for institutional food service. Vendors with any outstanding unpaid laboratory fees will be ineligible for award, and support for the bidding process is available through the Customer Support Center at (877) 435-7363.