50-2425033 HVAC Educational Equipment, Tools, Supplies and Services IFB Sourcing Event

The North Carolina Community College System (NCCCS) is requesting bids to establish Agency Specific Term Contracts for the supply of HVAC equipment, tools, supplies, and services to 58 community colleges throughout North Carolina under IFB 50-2425033, with bids due October 28, 2026 at 2:00 PM EST. Addendum 1, issued September 21, extended the original October 26 deadline.

The scope spans four product categories: HVAC equipment (air conditioners, boilers, chillers, heat pumps, capacitors, and related components); HVAC tools (screwdrivers, wrenches, gauges, vacuum pumps, diagnostic equipment); HVAC supplies (furnaces, air handlers, filters, thermostats, refrigerants, compressors); and HVAC educational services (certification training, OSHA training, electrical and plumbing instruction). All products must be new, unused, and in current production. Vendors must be authorized resellers or distributors with manufacturer's standard warranty and warranty service contact information. Service availability during normal business hours (8:00 AM to 5:00 PM EST, weekdays) and maintenance options including preventive inspections are required. Vendors must provide three customer references, demonstrate financial stability, register with the North Carolina Secretary of State prior to award, comply with E-Verify requirements, and supply complete descriptive literature and instruction manuals.

Pricing must be on manufacturer-published MSRP with all bids constituting total delivered cost including shipping (FOB Destination to any North Carolina location). Delivery is due within 30 calendar days of purchase order receipt. The initial contract term is three years from final execution, with the State holding renewal options for up to two additional one-year terms; renewal intent must be submitted 60 days before each term end. Prices are firm for the first year; subsequent increases require written justification and mutual agreement.

NCCCS intends to award contracts to multiple manufacturers per category. Award criteria include breadth of product lines, percentage discount off MSRP, quality, delivery promptness, service capability, and geographical coverage. Written questions are due October 6, 2026 at 2:00 PM EST, with State responses by October 12. Grant Braley is the purchaser.