4CA07760 Heating, Ventilation, and Air Conditioning (HVAC) Equipment Maintenance and Repair Services

California Department of Forestry and Fire Protection (CAL FIRE) is soliciting bids for HVAC equipment maintenance and repair services at Baseline Fire Center in Jamestown, California, with bids due October 7, 2026 and a mandatory site walk-through on September 23. Only California Certified Small Businesses are eligible; the prime contractor may not subcontract any portion of the work.

The scope encompasses quarterly and annual maintenance services for HVAC units at the Tuolumne Calaveras Unit, including inspections, testing, servicing, cleaning, refrigerant level testing, lubrication, and detailed reporting. Services must be performed Monday through Friday, 8:00 a.m. to 5:00 p.m., excluding state holidays. The estimated service volume is 432 quarterly maintenance visits and 108 annual maintenance services over the contract term.

The contract is estimated to commence September 15, 2026, and expire September 14, 2029. A fixed allocation of $30,000 is reserved for unforeseen costs and repairs; the total contract cost will be determined by bidder submissions. Prevailing wage requirements apply if the total bid amount exceeds $1,000. A payment bond equal to 100 percent of the contract price is required if the total exceeds $25,000.

Contractors must hold a valid C-20 Warm Air Heating, Ventilating, and Air-Conditioning Contractor License from the California Contractors State Licensing Board and be registered with the Department of Industrial Relations as a Public Works Contractor. Required documentation includes proof of small business certification, insurance certificates with minimum coverage of $1 million per occurrence for general, commercial, and workers' compensation liability, and certified payroll records.

Questions are due by 5:00 p.m. on September 30, 2026. Contractors must notify CAL FIRE by 5:00 p.m. on September 22 to attend the mandatory site walk-through. Bids must be submitted to Gloria Pietromonaco at Gloria.Pietromonaco@fire.ca.gov.