4860 Letcher County - Eolia Park Repairs

Letcher County Fiscal Court is requesting bids for embankment and fence repairs at Eolia Park under RFP 4860, with proposals due September 16, 2026, at 2:00 PM ET through the DFS Procurement Portal, and award scheduled for the Letcher County Fiscal Court meeting on September 21, 2026.

The scope includes provision and installation of 552 square yards of geotextile fabric, 1,214 tons of Class II channel lining, two boulder vanes (J-Hook and Cross Vane configurations) along Franks Creek for streambank erosion control across three sites, and removal and replacement of 96 square feet of aluminum fencing with associated rail and post work. Work must be completed within 60 days of contract award. Contractors with overdue work for the county are ineligible for additional work until outstanding projects are completed. Pricing shall be submitted as unit pricing and lump sum costs, all-inclusive of labor, equipment, materials, and supplies.

This project is funded through a FEMA grant. Payment is processed only after work completion, receipt of all required documentation (including before/after GPS-tagged photos, quarry documentation for materials, and disposal location verification), and Fiscal Court approval.

Evaluation criteria allocate 25 points for contractor experience and past performance in natural stream design features and federal reimbursement programs, 30 points for cost proposal (calculated using a formula based on the lowest bidder's cost), 20 points for required interviews, 15 points for the work plan and communication strategy, and 10 points for references (excluding debris removal and embankment repair references), totaling 100 points.

Contractors must submit proof of insurance, Drug Free Workplace Policy certification, and all required certification forms addressing non-collusion, lobbying, debarment status, conflict of interest, and affirmative steps for minority and women-owned businesses. Bids will be opened September 16, 2026, at 3:00 PM ET at the Letcher County Judge Executive's Office, 156 Main Street, Suite 107, Whitesburg, Kentucky 41858.