4860 Letcher County - [958188 H and H Lane Site 1] - Gravel Road Repair

The Letcher County Fiscal Court is seeking bids for a gravel road repair project located in Knott County, Kentucky, specifically targeting H and H Lane Site 1. The procurement involves the installation of 23.15 tons of DGA road base to repair a gravel road surface measuring 250 feet long by 10 feet wide by 2 inches deep, situated at geographic coordinates 37.24404, -82.86115 to 37.24433, -82.86164. Bidders must submit proposals through the DFS Procurement Portal (dfs.bonfirehub.com) by January 14, 2026, at 2:00 PM ET, with an expected project completion timeline of 60 days post-contract award. The solicitation requires contractors to provide unit pricing for two line items: DGA Road Base Provision and Installation (priced per ton) and Mobilization/Demobilization and Traffic Control (lump sum). Evaluation criteria include submission of comprehensive documentation, including insurance copies, drug-free workplace policies, and seven mandatory certification forms covering bid certification, non-collusion, lobbying, small/minority business affirmative steps, debarment status, conflict of interest, and workplace drug compliance.

Contractors must comply with specific restrictions, including ineligibility if they have overdue county work, and all work must adhere to Division 400 of the Kentucky Department of Highways 2019 Standard Specifications for Road and Bridge Construction. No specific set-aside designations for disadvantaged enterprises are explicitly mentioned in the documentation. Payment will be issued exclusively after complete work verification, including submission of before/after GPS-tagged photos, quarry documentation, and quantity verification, followed by Fiscal Court approval. While no specific budget range is provided, the project scope suggests a relatively modest infrastructure improvement investment. Interested parties can direct questions to judgeadams@letchercounty.ky.gov or procurement@erassist.com, with no scheduled site visit or bidders' conference indicated in the solicitation materials.