4860 Letcher County - [957589 Defeated Creek] – Ditching, Shoulder repair, Culvert Replacement

Letcher County Fiscal Court is soliciting bids for a comprehensive road repair project along Defeated Creek, focusing on six specific sites that require extensive infrastructure improvements. The procurement involves detailed road maintenance activities, including 170 linear feet of ditch cleaning and reshaping, culvert replacement with 24-inch diameter HDPE sections spanning 46 linear feet, and installation of geotextile fabric, crushed limestone backfill, DGA road base, and channel lining. Bidders must submit responses through the DFS Procurement Portal by January 14, 2026, at 2:00 PM ET, with all bids requiring unit pricing that comprehensively covers labor, equipment, materials, and supplies. Specific line items for bidding include ditch cleaning, culvert replacement, geotextile fabric installation, limestone backfill, road base materials, channel lining, and mobilization/demobilization with traffic control. Contractors must adhere to the Kentucky Department of Highways 2019 Standard Specifications for Road and Bridge Construction and submit comprehensive documentation including GPS-tagged photographs, quarry tickets, and haul-off location records.

The procurement does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must provide copies of insurance documentation, drug-free workplace policies, and complete seven required certifications, including non-collusion declarations, debarment certifications, and conflict-of-interest statements. While no specific budget range is detailed, the project is expected to be completed within 60 days of contract award, with payment contingent upon full project completion and approved documentation. Notably, contractors with overdue work for Letcher County are ineligible for additional contracts until outstanding projects are finalized. Interested parties can direct questions to judgeadmin@letchercounty.ky.gov or procurement@erassist.com. The procurement appears to be open to qualified road construction and infrastructure repair contractors with demonstrable experience in municipal road maintenance projects.