478-26 25 deg C and 50 deg C Conditioning Chambers

The Ohio Department of Transportation (ODOT) is seeking to procure specialized laboratory refrigeration and incubation equipment through a Request for Quotes (RFQ) in Franklin County. The procurement specifically calls for the purchase of one 25°C refrigerated Peltier incubator (19.3 CF) and one 50°C microbiological incubator (30.9 CF), with precise requirements for Shel Lab SRI20P and SMI31 models, respectively. Vendors must be either the manufacturer or an approved manufacturer vendor, and are required to provide detailed specifications including exterior and interior dimensions, electrical requirements, temperature ranges, and included accessories like shelves, brackets, and power cords. The bid is due by August 7, 2025, with an expected delivery timeframe of four months after award to ODOT's Office of Materials Management in Columbus. Evaluation criteria will focus on responsiveness, with the contract recommended to the lowest responsive bidder. Additional procurement requirements include providing comprehensive parts lists, model/part numbers, and full technical specifications for each item.

The contract appears to have potential set-aside provisions that provide a 5% bid preference for Ohio-based businesses or bidders from border states. Vendors must comply with standard state and federal regulations, including equal employment opportunity and non-discrimination requirements. The procurement includes standard terms covering confidentiality, data security, and federal compliance standards. While specific budget ranges are not explicitly detailed in the documents, the procurement involves multiple line items including the two primary incubators, additional shelves for specific models, caster platforms, and shipping to the delivery address at 1600 West Broad Street in Columbus. The point of contact for this procurement is Steve McAvoy, who can be reached at 614-275-1379 or steven.mcavoy@dot.ohio.gov. No incumbent vendors are identified in the provided documentation, and the procurement appears to be a one-time equipment purchase to upgrade laboratory capabilities at ODOT's materials management facility.