472/25257. ABG; Kinross CF - Fire Alarm System Upgrades

The Michigan Department of Technology, Management & Budget (DTMB), State Facilities Administration, Design and Construction Division, on behalf of the Department of Corrections, is soliciting professional architectural and engineering services through a Request for Proposals (RFP) for fire alarm system upgrades at the Kinross Correctional Facility in Kincheloe, Michigan. The procurement seeks a Professional Services Contractor to provide Phase 500 (Final Design), Phase 600 (Construction Administration—Office Services), and Phase 700 (Construction Administration—Field Services) for the complete replacement of the existing Potter fire alarm system with a new system compliant with current codes. Key deliverables include field investigation and documentation of the existing system, plan and specification development, LARA permit review and application preparation, submittal of 50% and 90% design documents, construction cost estimates, biweekly progress summaries, and construction administration services. The scope encompasses replacement of head end units, strobes, alarms, duct detectors, tamper switches, hood suppression system upgrades, and connections to the Star Net II security system at both the main facility and a remote warehouse. Required qualifications include Michigan licensure to practice architecture or engineering, demonstrated experience with similar fire alarm system projects, and compliance with all applicable local, state, and federal regulations. The contractor must obtain both a Michigan-Based Business Certification and Responsibility Certification prior to contract award. Proposals will be evaluated with the Technical Proposal weighted at 80% and the Cost Proposal weighted at 20%, and compensation will be structured on a not-to-exceed, hourly billing rate basis with rates including all overhead, fringe benefits, and indirect costs. A mandatory pre-proposal meeting was held on Monday, June 30, 2025, at 11:00 a.m. at the facility; written questions were due by Wednesday, July 9, 2025, at 2:00 p.m. Eastern Time; and proposals must be submitted electronically through the State of Michigan Procurement System (SIGMA VSS) by Thursday, July 17, 2025, at 2:00 p.m. Eastern Time. Contract award recommendation is expected within 30 days following the proposal due date, with the desired project schedule including investigation and design completion in Summer 2025, bidding in Fall 2025, and construction in Winter 2025/2026.

The RFP restricts participation to entities holding Michigan-Based Business Certification, and all personnel requiring facility access must undergo criminal history background checks through the LEIN (Law Enforcement Information Network) database prior to entry into the secure perimeter of the Department of Corrections facility. No current incumbent vendor or existing contractor is identified in the procurement documents; however, the project requires integration with the existing Star Net II security system and coordination with a certified fire alarm vendor who will perform delegated design submittals and a general contractor who will complete permit applications. The specifications emphasize non-proprietary, open-architecture systems that allow owner operation and maintenance without outside vendor service calls, and reimbursable expenses are limited to actual costs of printing, reproduction, surveys, soil borings, laboratory testing, and travel expenses for distances exceeding 100 miles one-way at State of Michigan rates. The Professional Services Contractor must maintain professional liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, along with commercial general liability and workers' compensation coverage. Although a specific contract award value or budget range is not explicitly stated in the RFP documents, compensation is structured as a not-to-exceed hourly billing rate for professional services across three design phases, with the contractor bearing all costs associated with design errors, omissions, or rebidding due to budget overages.