472/25140. ABG; Kinross CF - PPD System Upgrade

The Michigan Department of Technology, Management and Budget (DTMB) is seeking professional services for a Personal Protection Device (PPD) System Upgrade at the Kinross Correctional Facility located in Kincheloe, Chippewa County. The procurement involves comprehensive system design and implementation services spanning three primary phases: Final Design (Phase 500), Construction Administration - Office Services (Phase 600), and Construction Administration - Field Services (Phase 700). Specific project objectives include replacing the existing Senstar Flare Gen 1 system with a new Guard 1 PPD system throughout the entire facility, with required deliverables including head end unit location documentation, emergency power condition assessments, and development of detailed plans and specifications. Professional service contractors will be evaluated using an 80% technical proposal and 20% cost proposal weighting, with a mandatory pre-proposal meeting scheduled for March 31, 2025, at 2:00 pm at the facility. The proposal submission deadline is April 10, 2025, at 2:00 pm Eastern Time, with contract award anticipated within 30 days following the proposal due date. The project requires comprehensive technical capabilities including system redundancy, emergency signaling, zone-based location tracking, and detailed performance criteria for building interior, exterior, and small structure coverage.

The procurement does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Professional service contractors will be compensated using billable hourly rates ranging from $35 for technical support to $100 for principal/project managers, with a total estimated contract value of $12,167.50 (including $10,667.50 in professional fees and $1,500.00 in reimbursable expenses). Contractors must submit a Certification of Michigan-Based Business and a Responsibility Certification, and the contract will follow the state's standard professional services agreement. The existing system to be replaced is a Senstar Flare Gen 1 PPD system, which will require careful integration and transition planning for the new Guard 1 PPD system. The desired project schedule targets investigation services and design completion in Summer 2025, bidding in Fall 2025, and construction in Winter 2025/2026. All proposal submissions must be uploaded to the SIGMA Vendor Self-Service (VSS) system, with firms encouraged to combine technical and cost proposals into a single attachment not exceeding 30mb.