472/20021. TAP; Kinross CF - Security Gate & Door Replacement

This Request for Proposals (RFP) issued by the Michigan Department of Technology, Management and Budget (DTMB) on behalf of the Department of Corrections seeks professional engineering services for security gate and door replacement at Kinross Correctional Facility (KCF) located in Kincheloe, Cass County, Michigan. The procurement requires a comprehensive Professional Services Contract encompassing Final Design (Phase 500), Construction Administration-Office Services (Phase 600), and Construction Administration-Field Services (Phase 700) to replace automatic sliding steel security gates and related components within the KCF Administration Building. Deliverables include gathering base information, developing LARA permit applications and approvals, creating contract documents with cost estimates at 50% and final design stages, establishing construction scheduling, submitting contract documents for owner review and SIGMA-VSS posting, and providing four sealed hardcopy sets of final contract documents. The selected firm must possess a Michigan license to practice and demonstrate Michigan-based business status and responsibility prior to contract award. Proposals were evaluated using an 80/20 weighting methodology, with the Technical Proposal (Part I) comprising 80 percent and the Cost Proposal (Part II) comprising 20 percent. A mandatory pre-proposal conference was conducted via Skype on March 30, 2020, at 8:30 a.m., with written questions accepted until 5:00 p.m. on April 2, 2020. Proposals were due on Thursday, April 9, 2020, at 2:00 p.m. EST, submitted electronically through the State of Michigan Procurement System (SIGMA VSS) with hard copies to the issuing office, with contract award recommendations expected within thirty days following the proposal due date.

Compensation was structured as a not-to-exceed fee using billable hourly rates for professional staff by classification and estimated hours required per phase, with all indirect costs such as fringe benefits, insurance, overhead, and profit included in calculated billing rates. Reimbursable expenses included actual costs for printing, reproduction of project deliverables, U.S. Mail shipping, soil borings, site surveys, and required laboratory testing with a maximum 5 percent markup on reimbursables, while travel expenses beyond 100 miles one-way from the professional firm's office were reimbursable at State of Michigan rates. The project required Department of Corrections LEIN (Law Enforcement Information Network) security clearance and criminal history checks five business days prior to the mandatory pre-proposal conference, with mandatory DOC facility orientation training and coordinated escorts required for all personnel working within the secure perimeter. The facility must remain operational throughout the project with strict limitations on gate area downtime and potential requirements for late-shift work, with construction proposed for 2020 and biweekly progress summary emails documenting prior work and schedule status required during execution. All work was subject to compliance with federal agency standards (EPA, OSHA, DOT), state agency regulations (DCH, EGLE, DNR, MIOSHA), and local regulations, with special security considerations for detention-grade doors and frames, power-operated sliding door hardware, security glazing, and potential PLC modernization of security gate controls. No specific award values or budget ranges were disclosed in the procurement documents, and the state reserved the right to reject any or all proposals received.