Letcher County 4711 Project 731321 Atlantic Dr Site 1 Road Repairs

Letcher County Fiscal Court in Kentucky is soliciting competitive bids for road repair and maintenance services under Project 731321, which encompasses ditching, culvert replacement, and shoulder repair work on Ammo Drive and Alford Lane. The procurement involves three distinct work sites with specific deliverables: Site 1B on Ammo Drive requires ditch deepening and reshaping (42 linear feet), geotextile fabric installation, Class II channel lining, and DGA road base for shoulder construction; Alford Lane Site 1 requires culvert replacement with 15 linear feet of 18-inch diameter HDPE pipe, geotextile fabric, crushed limestone backfill, and ditch reshaping; and Alford Lane Site 2 requires ditch deepening and reshaping (183 linear feet), geotextile fabric, and Class II channel lining installation. Bid line items include geotextile fabric (124.77 square yards), ditch deepening and reshaping (235 linear feet), culvert replacement (15 linear feet), DGA road base (9.18 tons), Class II channel lining (25.94 tons), crushed limestone backfill (11.65 tons), and mobilization/demobilization with traffic control as a lump sum. All work must conform to Division 400 of the Kentucky Department of Highways 2019 Standard Specifications for Road and Bridge Construction, and contractors must provide all-inclusive unit pricing with no price increases permitted except for county-approved changes. Bids must be submitted through the DFS Procurement Portal (dfs.bonfirehub.com) no later than February 11, 2026, at 2:00 PM ET, with work completion required within 60 days of contract award.

Contractors must meet specific qualification and compliance requirements, including submission of current insurance certificates, drug-free workplace policies, and certifications addressing non-collusion, lobbying restrictions, affirmative steps for small and minority business engagement, debarment status, conflict of interest, and drug-free workplace compliance. Any contractor with overdue county work is ineligible for additional projects until completion. The project is funded through a FEMA grant, which necessitates extensive documentation requirements including before and after photographs with GPS coordinates and dates, quarry tickets or load counts for materials, haul-off location documentation for debris and spoils, and complete invoice documentation submitted in a single transmission. Payment is contingent upon work completion, documentation reconciliation by the Grants Management Team, and Fiscal Court approval. No budget range or estimated award value is specified in the procurement documents. Contractors must contact Matt Amburgey at (606) 595-8710 to schedule work and inspections prior to commencing any work, and the contract must be fully executed before work can begin.