4663 Letcher County - Rip Rap Group 30 – Shoulder Repair

Letcher County Fiscal Court is requesting bids for shoulder repair and rip rap installation work across ten sites in Letcher County, Kentucky (four on Old Dixon Road and six in the Oasis Fork area), with bids due July 9, 2026 at 9:00 a.m. EST through the DFS Procurement Portal. This project is funded through a FEMA grant, requiring detailed documentation of quantities and materials to match grant specifications.

The scope includes installation of geotextile fabric (138.77 square yards), Class II and Class III channel lining (40.85 tons and 106.70 tons respectively), and Dense Grade Aggregate base material (17.36 tons), along with removal of temporary rip rap at one location. Mobilization and traffic control are a lump sum item. Unit pricing must be all-inclusive of labor, equipment, materials, and supplies with no increases permitted except for county-approved changes. All work must conform to Division 400 of the Kentucky Department of Highways 2019 Standard Specifications for Road and Bridge Construction. Work must be completed by July 29, 2026.

Bids will open on July 9, 2026 at 10:00 a.m. EST at the Letcher County Judge Executive's Office in Whitesburg, with contract award scheduled for July 10, 2026 at 10:00 a.m. EST. Payment is contingent upon work completion, receipt and reconciliation of all documentation by the Grants Management Team, and Fiscal Court approval. Before commencing work, the contractor must contact Matt Amburgey at (606) 595-8710 to schedule supervision and inspection.

Required submissions include copies of insurance, a drug-free workplace policy, and eight certification forms addressing non-collusion, lobbying, debarment status, conflict of interest, and affirmative steps for small and minority business participation. Contractors with overdue county work are ineligible for additional projects until completion. Invoices require extensive documentation including before and after photographs with GPS coordinates and dates, quarry location documentation for aggregate materials, and proof of proper disposal of debris and spoils.