4663 Letcher County - Request for Purchase of Equipment

Letcher County Fiscal Court in Kentucky is conducting a Request for Bids (RFB) procurement for the purchase of equipment to support the county's Road Department. The solicitation seeks bids for six specific equipment items: a John Deere mowing tractor with 3-point mower and 16-foot boom, a John Deere 5095M utility tractor, a John Deere 331P compact track loader, a heavy-duty truck (Sterling, Mack, Kenworth, or Peterbilt) equipped with Jake brake and suitable for pulling an equipment trailer, a 20-ton tongue trailer with double axle measuring 15-18 feet in length, and a dozer. Bidders may also propose alternative equipment items for consideration. All bids and required documentation must be submitted through the DFS Procurement Portal (dfs.bonfirehub.com) no later than May 14, 2026 at 2:00 PM ET. Equipment delivery is expected within 60 days of contract award, pending full contract execution and coordination with Matt Amburgey at (606) 595-8710 to arrange delivery and inspection. Unit pricing must be all-inclusive of equipment costs and delivery with no cost increases permitted except for county-approved modifications. Required submission documents include proof of insurance, drug-free workplace policy certification, bid certification, non-collusion declaration, lobbying certification, affirmative steps confirmation, debarment certification, conflict-of-interest statement, and drug-free workplace affidavit. Payment will be issued only after equipment delivery, receipt and reconciliation of all required documentation by the Grants Management Team, and Fiscal Court approval.

Letcher County Fiscal Court actively encourages submissions from minority-owned, women-owned, veteran-owned, and hub-zone businesses and maintains an Equal Opportunity Employer designation with no apparent set-asides or restrictions limiting eligible bidders. No incumbent vendors, current contractors, or existing infrastructure integration requirements are referenced in the procurement documents. The county reserves the right to accept or reject any bids and to request clarification from bidders as needed. Final invoice documentation must include before and after photographs, quantity documentation, and disposal documentation submitted in a single transmission to prevent payment processing delays. The specific award value or budget range for this equipment procurement is not disclosed in the available solicitation materials.